We are working with an award-winning national engineering design consultancy, renowned for its holistic approach to building design. With expertise spanning structural, civil, façade, and temporary works engineering, the firm has enjoyed significant growth—particularly in Western Australia—thanks to strong industry relationships and exceptional technical capability.

To support this continued growth, we are seeking a proactive and detail-oriented Bid & Project Coordinator to join the team.

This is a key support role that bridges business development, project administration, and office operations.

Key Responsibilities

• Submissions & Proposals: Prepare and lodge high-quality bids, fee proposals, and capability statements using MS Word and Adobe InDesign.
• Tender & CRM Management: Monitor tender portals, manage submission schedules, and maintain CRM (HubSpot) and panel registrations.
• Marketing Support: Update website and curate social media content in line with marketing campaigns.
• Project & Commercial Admin: Set up projects in Synergy (ERP), track budgets and risks, and support contract compliance.
• Invoicing & Debtors: Generate invoices, reconcile with budgets, and follow up on aged debtors.
• Office & HR Support: Assist with inductions, office admin, and onboarding of new staff.
• Quality Assurance: Ensure accurate file management and QA documentation is maintained.

What We’re Looking For

• Experience in a similar coordinator or administrative support role, ideally within a consultancy or professional services firm
• Strong multitasking and organisational skills
• Proficiency with Microsoft Office; experience in Adobe InDesign and CRM/ERP systems (e.g. HubSpot, Synergy) highly regarded
• High attention to detail and excellent communication skills
• A proactive attitude and willingness to learn company-specific systems and workflows

Why Join?

• Work with a respected, award-winning consultancy
• Be part of a supportive, professional, and growing team
• Opportunity to shape your role and contribute to a successful business
• Training provided where required

If you're proactive, detail-oriented, and ready to contribute to a vibrant and fast-moving consultancy, we’d love to hear from you.

For more information or for a confidential discussion, please email your resume to [email protected]

This role not right for you?  Please visit our website for a selection of other roles that we have available right now: www.cgcrecruitment.com