Project Administrator

Sydney CBD | Full-Time | Design, Manufacture & Install of Quality Commercial Furniture & Joinery Solutions | $70k - $90k DOE | Procore, Aconex, Simpel, Innergy | Flexible Hours
 
About the Company

Established in 1989, this family-owned business has delivered premium-quality commercial furniture and joinery solutions for over 35 years. With projects across corporate, education, healthcare, aged care, hotel, and government sectors, the company is known for its craftsmanship, innovation, and environmental credentials (ISO 14001 certified).
Based in Sydney CBD, the office operates as a close-knit team of 9. The team culture is professional yet relaxed, with a strong emphasis on autonomy, flexibility, and collaboration.
 
About the Role

We are seeking a Project Administrator / Admin & Project Support Officer to join the Projects Team, supporting the successful delivery of high-quality commercial furniture fit-out projects across Australia. This is an office-based role with flexible start and finish times and direct engagement with both the Sydney and Melbourne teams.
 
Key Responsibilities

• Assist project managers across all stages of commercial joinery and fit-out projects
• Maintain up-to-date project documentation, schedules, and version control
• Enter and track project data in Innergy, Procore, Aconex, and other client systems
• Ensure architectural drawings are current and uploaded to correct platforms
• Create and manage registers (shop drawings, variations, samples, RFIs)
• Coordinate sample boards, orders, and approvals
• Prepare and distribute pre-construction documentation (SWMS, SMDs, insurance)
• Assist with quoting, invoicing, and other financial admin tasks
• Mark up floorplans and drawings with clear instructions for drafters
• Liaise with stakeholders to meet project deadlines and ensure smooth delivery
• Print and distribute site drawings to site managers and project teams

 
Who You Are

• A people-focused team player who fits into a relaxed but high-performing office
• Strong organiser with excellent attention to detail and ability to multitask
• Confident communicator across phone, email, and in person
• Comfortable working autonomously and managing your own time
• Enjoys contributing to a positive culture and can balance fun with focus
• Ideally has experience in construction, interiors, joinery, or manufacturing sectors
• Experience in project administration or coordination is a strong advantage

 
Your Skills & Experience

• Minimum 1-2 years' experience in an administrative or coordination role
• Strong proficiency in Microsoft Office (particularly Excel)
• Excellent written and verbal communication skills
• High level of accuracy and organisation
• HSC (or equivalent) with solid English and Maths results
• Experience in the construction or joinery sectors.
• Familiarity with systems such as Procore, Aconex, Simpel, or Innergy

 
Salary, Culture & Benefits

• $70,000 - $90,000 (dependent on experience)
• Full-time, permanent role based in Sydney CBD
• "Best place I've ever worked. Always a strong pipeline of work. I couldn't recommend working for them enough." - feedback from a former team member
• Flexible hours
• Team lunches, social events, and regular bonding activities
• Close-knit team with a strong emphasis on culture and collaboration
• Genuine opportunities to learn, grow, and contribute to high-quality project delivery

 
Apply Now

If you're looking to join a team that values people, flexibility, and quality work, click Apply to submit your resume and a short cover letter. Please note: You must have the right to work in Australia. Only shortlisted candidates will be contacted.