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Senior Document Controller / PA to CEO.

Senior Document Controller / PA to CEO

Job Title: Senior Document Controller / PA to CEO
Contract Type: Permanent
Location: Sydney
Reference: 3030019
Contact Name: Jade Lawrence
Contact Email:
Job Published: November 19, 2019 10:32

Job Description

A Tier 1 Infrastructure contractor, working on upcoming, major infrastructure projects around Australia
  • Permanent role and excellent career opportunities 
  • Based next to North Sydney Train Sydney
  • Starting immediately for an experienced, Senior Document Controller
This new role is now available for an upcoming tier 1 infrastructure company specialising in the rail, construction industry.

Working in their brand new office in North Sydney you will be working with the pre-contract / tender team in a fast-paced role which requires the right candidate to have a background in Document Controller working on Similiar projects in Australia. This varied role will also be supporting the CEO when needed with various duties including diary and travel management. This role will be spilt with a vary off 25% PA duties and 75% Document Control duties. ( depending on the workload on projects. 

About the role: 
  • Document Control, ensuring all documents are compliant
  • PA duties including diary, travel and function management 
  • Assisting the CEO with various Adhoc admin duties 
  • Assisting and supporting the project team to manage various documents and contracts. 
  • Review and maintain document registers 
  • Liaising with internal and external stakeholders to make sure all documents are filed correctly 
  • Using document systems including Teambinder and Acconex. 
  • Record issues and track the location of control documents and drawings
  • Assist in the coordination of Tender/delivery submission
  • Other Adhoc Administration duties 
  • Completing spreadsheets and presentations
  • Checking of invoices against PO
  • Arranging and coordinating of meetings 
About you:
  • Worked in a tender or delivery phase of Project preferably Tier 1 or 2 contractors
  • Minimum 2 years experience working as an EA/PA 
  • 3-5 years in a similar role as a Document Controller 
  • Experience using Ansrada for tender/delivery
  • Must have previous experience using Acconex and Teambinder
  • Outstanding computer skills including MS Office 
  • Excellent attention to detail
  • Ability to work autonomously and in a team 
  • Ability to work under pressure and be able to manage various tasks at once 
  • Professional work ethic
This role is starting immediately, so please send your most up to date resume 
by hitting apply

Jade Lawrence
02 8252 4023