Executive Assistant

Posted 20 September 2022
Job type Permanent
Sectors CGC CoverConstruction

Job description

CGC Recruitment are recruiting on behalf of a Boutique Property Developer, based in Surry Hills. 

Seeking a confident and experienced Executive Assistant from ideally a professional services environment or property/real estate. This role will provide coordination and administrative support to the Managing Director. The Executive Assistant acts as the point of contact between the executives and internal or external colleagues.
You will be someone who takes pride in their personal presentation, takes a professional approach to work, and has good tenure in previous positions. 

The Role
Executive Support 
  • Manage assigned calendars for meetings 
  • Establish meeting requirements (agenda, materials, hospitality, IT and comms) and set up meeting rooms.
  • Manage incoming and outgoing mail/courier requirements.
  • Actively assist team members with the coordination of internal and external meetings.
  • Attend and minute meetings as required.
  • Collaborate with support staff to organise company internal and external events.
  • Coordinate travel arrangements and detailed travel itineraries as required.
Personal Support
  • Assist the MD and any members of the related family with personal support.
  • Maintain databases, registers, schedules as required.
  • Manage correspondence as directed.
  • Prepare presentations, communications, reports and project documentation as requested.
  • Undertake data interrogation and analysis as requested.
  • Coordinate documentation for processing of payments as required by Director and team members.
  • Support Front Desk or other team assistants on an ad hoc basis.
  • Other duties as required.
Experience & Skills 
  • 7-10 years' experience in an Executive Assistant role.
  • Experience managing the requests of managers at various levels of seniority within an organisation.
  • Experience managing general IT requests.
  • Excellent verbal and written communication skills.
  • Meticulous presentation, client focused, and friendly disposition.
  • Excellent time management and organisational skills.
  • Flexible and able to adjust assignments to manage priorities.
  • Proactivity and high levels of initiative are essential to ensuring internal and external stakeholder satisfaction.
  • Ability to execute multiple tasks with the highest attention to detail.
  • Advanced level MS office applications (Outlook, Excel, Word, Powerpoint).
Other details:
The role will be full time in the office 8/8.30am start.
The vacancy is due to a recent promotion.
Parking is provided for the successful candidate. 
There is a company bonus scheme ontop of salary.

How to Apply
Please only apply if you are an Australian permanent resident and has relevant experience. 
mikaila.obrien@cgcrecruitment.com for any inquiries.  

For any other Construction, Engineering and Design related roles please visit www.cgcrecruitment.com